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Course Reserves: Faculty Services

How to request, locate and access course reserves; usage guidelines and FAQs.

Course Readings and Reserves

Course Readings and Reserves are now integrated with the Canvas Course Management System as an enhanced service to faculty and students. 

At the request of faculty, Western Libraries will:

  • Check our database subscriptions to identify materials already licensed for WWU users
  • Check our collections for materials we own
  • Scan materials provided by faculty
  • Purchase hard copy and/or e-books, as needed
  • Gain copyright clearance, as needed, or search for a suitable substitute
  • Retrieve materials from our collection and accept materials from faculty and their departments to place on hard copy reserve in a secure area with restricted loan periods
  • Help instructors determine the most efficient and cost effective approach for providing access to course materials
  • Automatically insert reading lists as a “Course Reserves” navigation tab on the corresponding Canvas course page

Posting course readings within Canvas reduces university culpability in regards to U.S. Copyright Laws and Fair Use Guidelines. This service is an extension of traditional print-based library services and will be provided in a manner that respects Fair Use rights, the rights of copyright holders, and current copyright law. All course readings will be made available at the request of faculty only for the noncommercial, educational use of students.

How to Request Reserves Services

Please note:

  • Due to high volume of requests, reserves submitted during the beginning of the quarter may take up to 5 days to process.
  • Reserves lists can be submitted and edited at any time during the year.
  • Reserves lists from previous quarters/courses are archived by the library, and can be reactivated (within copyright compliance guidelines).
  • Reserves can be extended over multiple quarters (within copyright compliance guidelines).
  • Personal material to be put on reserve can be dropped off at the circulation desk or sent to the library via campus mail (Attn: Course Reserves; MS9103).
  • Previous quarters’ reserves links copied from Canvas may not work; library staff will update lists each quarter if reuse is requested.
  • Links taken from the Canvas reserves list and posted in other locations may not work, due to copyright compliance safeguards.
  • While efforts will be made to safeguard materials, the library is not responsible for any damage to or theft of personal items placed on Course Reserve.

Usage Guidelines

Electronic Reserves

  • One chapter (no more than about 15% of total pages) of a book can be scanned and posted to reserves. If the library owns the title, the selection can be reused indefinitely. Selections from personal copies can only be used once.
  • If requested, the library can purchase copies of material to be scanned for electronic reserves use.
  • Articles from library databases can be used without restriction (except for Harvard Business Review - articles must be scanned from the library's print copies).
  • Articles requested via ILLiad can be used once. 
  • Library-owned electronic books can be accessed directly from the reserves list in Canvas - the entire book, or individual chapters.
  • Library-owned streaming videos can be accessed directly from the reserves list in Canvas - Click here more information.
  • Printed coursepacks cannot be scanned for electronic use.
  • The library can assist with obtaining copyright permission for electronic reserve requests that fall outside Fair Use parameters. Contact Course Reserves for more information.

Physical Reserves

  • Whole works such as books, journals, DVDs and CDs may be put on physical reserve.
  • Personal items will have a barcode and call number sticker added, as well as a security 'tattletape'. 
  • Loan periods of 2 hours, 1 day, 3 days, and 7 days may be specified for print items; media are loaned for 4 hours and are restricted to viewing stations in the reserves area.
  • Titles not owned by the library may be requested for purchase via ILLiad. Please allow up to three weeks for processing.
  • All items will be removed from reserves shelves at the end of each quarter unless specified. Personal items will be returned via document delivery.
  • Items borrowed via Summit or ILL cannot be put on physical reserve.

Contact for Course Reserves

Joanna Bailey
Haggard Hall 320

M-F 8:00-4:30
Phone: (360) 650-7593